Stop running RFQ-to-payment on email, Excel, and follow-up calls.
The full RFQ-to-payment workspace for Indian manufacturers. PO, dispatch, GRN, approval, and payment — every step on one shared live record. Without replacing email, WhatsApp, or Tally.
- Works alongside Tally
- Built for manufacturing workflows
- RFQ-to-payment visibility
- Two-sided buyer-supplier transparency
Your accounting is in Tally. Your operations are everywhere else.
Accounting is handled. The execution problem sits between teams and suppliers — across documents, approvals, follow-ups, and a dozen WhatsApp threads.
Quotes live in chat threads and inboxes. Comparing vendors means scrolling, not deciding.
Promised dates sit in someone's notebook. Nobody knows the next action without asking.
If you don't call, you don't know. Every status update is a phone call to a sales rep.
You find out when production stops, not when the truck didn't leave the supplier.
Accounts receives a clean invoice; the rejected lot is somewhere on the shop floor.
Weekly review = someone exports, copies, formats. The dashboard is always one week stale.
Built for manufacturers stuck between Excel and ERP.
Designed after mapping real procurement, supplier follow-up, GRN, quality, and finance handover workflows in Indian manufacturing companies.
- You use Tally for accounting
- RFQs and quotes are scattered across email and WhatsApp
- Supplier promised dates are manually tracked
- PO status depends on follow-up calls
- GRN, quality, and finance handover are disconnected
- Management review depends on Excel status reports
- You want supplier accountability without forcing every vendor into paid software
Built around what each team actually does.
Procurement, operations, finance, management — each with the view that matters to their job, and suppliers in the loop on every step.
Stop chasing supplier acknowledgements by phone. Every RFQ, quote, PO, and promised date in one queue with named owners.
Stop waiting for material trucks that didn't leave the factory. Live dispatch, vehicle, e-way bill, and GRN — pushed by the supplier.
Stop discovering MSME 45-day breaches at audit time. Live invoice readiness, payment blockers, and MSME aging — flowing into Tally.
Stop asking five people for status. Delayed suppliers, open orders, stuck approvals, and cash-impacting bottlenecks — live.
Stop chasing the buyer's GRN result on email. Respond to RFQs, acknowledge POs, share dispatch — and see results directly.
RFQ to payment — buyer and supplier in sync.
Every step has a status, an owner, a document, a date, and an audit history. Buyer sees the internal workflow. Supplier responds and updates from the same timeline.
- 1RFQSentProcurement
- 2Quote3 of 5 receivedSupplier
- 3ApprovalApprovedFinance
- 4POIssuedProcurement
- 5ConfirmationAcknowledgedSupplier
- 6DeliveryDispatchedOperations
- 7GRNReceivedStores
- 8QualityPassedQA
- 9PaymentReadyFinance
Not an ERP replacement. The execution layer your ERP usually misses.
ERP and accounting systems record transactions. TradeOps manages the day-to-day coordination before, during, and after those transactions — across buyers, suppliers, customers, procurement, operations, quality, and finance.
| Tool | What it does | What it misses |
|---|---|---|
| Tally | Accounting, invoices, GST, ledgers | Operational workflow and accountability |
| Excel | Flexible tracking | Real-time ownership, audit trail, reliable status |
| Fast communication | Structured workflow, searchability, management visibility | |
| Documents and approvals | Follow-up discipline and live execution status | |
| ERP | Transaction records | Lightweight daily execution across internal and external teams |
| TradeOpsUs | Execution workflow | Connects people, documents, status, actions, and visibility |
Works with the tools your team already uses.
TradeOps does not force a big-bang migration. It captures execution where your team already works — WhatsApp, email, Excel — while keeping accounting in Tally.
- Push purchase, sales, receipt & payment vouchers
- Three modes — file, on-prem connector, direct
- Two-way sync for ledgers, items, GST & MSME flags
- Works with Tally on laptop, on-prem, or LAN
- RFQ invites with one-tap quote link
- PO acknowledgement & promised-date capture
- Dispatch updates, vehicle, e-way bill in-thread
- Payment & MSME-clock reminders to vendors
- Send RFQs, POs, GRNs, statements on your domain
- Auto-thread replies onto the right record
- Approval requests with one-click responses
- Attachments captured in the document history
- Import vendors, customers, items, open POs
- Export any report or workflow view
- Bulk update prices, payment terms, MSME flags
- Templated formats — no hand-formatting needed
More on the roadmap — e-invoice / IRN, bank statement & payment reconciliation, NIC e-way bill, and your custom MES / manufacturing system via webhooks.
What changes after TradeOps.
Operational gains the team feels in the first month — without overclaiming revenue or savings.
A supplier misses the promised dispatch date. Procurement sees the delay. Operations sees material risk. Quality sees pending GRN. Finance sees the payment blocker. Management sees the supplier impact — all from the same record, in the same minute, without a single follow-up call.
Start without disrupting your existing systems.
- 1Map your current RFQ-to-payment workflow
We sit with your team and document how things actually run today — across procurement, ops, quality, and finance.
- 2Configure TradeOps around your process
Roles, approval matrices, voucher series, GST conventions — set up to match how your office works.
- 3Import vendors, customers, items, open orders
Bring in master data and in-flight POs so the team starts where they left off, not at zero.
- 4Connect with Tally where needed
Pick a push mode (file / connector / direct), map your ledgers, test on a few invoices.
- 5Train each team
Procurement, operations, quality, finance, management — short sessions per role, not generic demos.
- 6Go live in phases
Start with one workflow (typically RFQ-to-PO), measure adoption, then expand. No big-bang cutover.
Pricing that matches your workflow complexity.
Start with your biggest workflow pain, then expand across teams, suppliers, and locations. Final pricing depends on team size, integrations, and onboarding — your workflow audit settles it.
Sellers join free when invited by their buyer — no signup, no card.
- Respond to RFQs & share quotes
- Acknowledge POs, commit dates
- Share dispatch + e-way bill updates
- See GRN, quality & payment status
- WhatsApp + email channels
Full buy side — RFQ to payment with vendor master, approvals, and Tally push.
- Everything in Supplier Access (your vendors join free)
- Vendor master + onboarding
- RFQ → quote → PO → GRN workflow
- Multi-level approvals
- Quality & rejection tracking
- MSME 45-day payment clock
- Tally voucher push (file / connector / direct)
Buy + sell on one workspace — vendor and customer workflows side by side.
- Everything in Procurement Ops
- Customer master & onboarding
- Sales orders + dispatch + AR
- Customer follow-ups + ageing
- Two-sided customer record
Larger team, multiple plants, or custom workflows?
Unlimited users · multi-site & multi-GSTIN · custom workflows & integrations · advanced reporting · dedicated onboarding · SLA.
Indicative pricing. Actual quote depends on workflow complexity, users, and onboarding scope — confirmed during your audit.
Still running RFQ-to-payment on email, Excel, and follow-up calls?
Book a 30-minute workflow audit. Five fields, two minutes — we'll reach out within one business day to schedule the call.
- A map of your current RFQ-to-payment process
- Where follow-ups, approvals, delivery, GRN, and finance handover break
- A recommendation on which workflow to digitize first
- An estimate of setup effort and pricing
- An honest read on whether TradeOps is a fit